CCAMLR-XXXI INFORMATION NOTE

The following information is provided by the Secretariat for the use of Member and Observer delegations to the Thirty-first Meetings of the Commission and the Scientific Committee for the Conservation of Antarctic Marine Living Resources.

1. Dates

Scientific Committee: 22 to 26 October 2012. There will be a meeting for Scientific Committee Representatives only at 1600 h on Sunday 21 October.

Commission: 23 October to 1 November 2012. The Commission Heads of Delegations only will meet at 1700 h on Monday 22 October.

2. Venue

CCAMLR Headquarters, 181 Macquarie Street, Hobart, Tasmania, Australia.

The building will be open from 0745 h and will close between 1830 and 1900 h Monday to Friday. Weekend access, if required, will be determined during the course of the meeting.

Car parking

Please note that there is no car parking available on the Headquarters site. If parking is required, please contact the Secretariat for details on nearby parking stations.

3. Registration and distribution of meeting papers

Online registration

Participants need to register via the CCAMLR website and will be required to submit a digital passport-size photograph (jpg format) in order that their photo-identification cards are available on arrival. Participants who have previously attended CCAMLR meetings and who wish to use their existing photograph should notify the Secretariat accordingly.

When participants register online they will be required to specify whether they wish to download papers electronically prior to and during the meeting, and/or receive hard copies at the meeting venue. The Secretariat’s policy for a greener office encourages the use of electronic documents whenever possible. It should be noted that all meeting papers will be available on the website prior to the meeting as well as on a USB, to be collected on arrival at CCAMLR headquarters.

Online registration will be accepted up until 12 October 2012. However, participants wishing to collect hard copies of meetings papers on arrival at the meeting venue must register online no later than 28 September 2012.

Participants who experience difficulties with registering online should contact the Secretariat on registration [at] ccamlr [dot] org.

Please note that online registration does not constitute official notification of attendance and online registration will not be processed unless official notification of participants' attendance has been received from the Member/Observer concerned. Official notification to the Secretariat should include the names of:

• Head of Delegation/Representative
• Alternate Representatives
• Delegates.

All notifications should be sent by the official Commission contact. Observers are also required to notify the Secretariat of the names of their representative(s).

Registration at venue

For those who have officially notified their attendance, registration will also take place at the meeting venue as follows:

Hard copies of meeting papers, if not pre-ordered, would not be immediately available, but would be provided subject to time constraints. It should be noted that all meeting papers will be available electronically on the website prior to the meeting as well as on a USB at the time of registration.

In order to expedite the issuing of photo-identification cards during registration at the venue, participants are requested to submit, as soon as possible prior to arrival, a digital passport-size photograph (jpg format) by email to registration [at] ccamlr [dot] org. Participants who have previously attended CCAMLR meetings and who wish to use their existing photograph should notify the Secretariat accordingly.

Identification on arrival

All participants will be required to provide photographic identification (i.e. passport or national driver’s licence) on first arrival at the CCAMLR Headquarters. The absence of such identification may result in non-admittance to the Headquarters.

4. Accommodation

Links to details of various types of accommodation available in Hobart can be found on Missing Link #74711. Please note that the Secretariat is not responsible for reservations. As there are a number of conferences being held in Hobart during October/November, reservations should be made as far as possible in advance of the CCAMLR meetings.

5. Computing facilities

A wireless network will be in operation for the duration of the meetings, with access to the Internet on a reasonable-use basis. The overall daily usage will be monitored.

In addition, an Internet Café with four computers will be available for participants to access the Internet and web-based email accounts, as well as to work on other computer-related tasks. Access to computers will be limited to 15-minute sessions.

Limited printing facilities will be provided.

6. Social functions

Details of various events associated with CCAMLR-XXXI will be distributed at a later date.

Bruny Island Bird Festival, 25-28 October. One hour away from Hobart is beautiful Bruny Island, and this event hosts photo & art exhibitions, community market and bird watching tours.

7. Travel Arrangements

Travel arrangements to and from the meetings are the responsibility of participants. When purchasing airline tickets, overseas participants should advise travel agents that they are exempt from the Passenger Movement Charge.

8. Visa Requirements

Participants are requested to pay particular attention to the instructions concerning Visa requirements for visiting Australia. Should a participant require CCAMLR to confirm meeting participation to Australian Immigration a CCAMLR Personal Information Form may be submitted to CCAMLR. This information is then forwarded to the Australian Immigration to support an application. This form relates to visa applications only and should not be confused with the online registration form (see Item 3).