SC-CAMLR-IM-I and CCAMLR-SM-II INFORMATION NOTE

The following information is provided by the Secretariat for the use of Member and Observer delegations to the First Intersessional Meeting of the Scientific Committee (SC-CAMLR-IM I) and the Second Special Meeting of the Commission (CCAMLR-SM-II) for the Conservation of Antarctic Marine Living Resources.

1. Dates

Scientific Committee: 11 to 13 July 2013.

Commission: 15 and 16 July 2013.

Details of the Heads of Delegation meetings for the Scientific Committee and the Commission will be released at a later date.

2. Venue

Conference Centre, Atlantic Hotel Sail City, Am Strom 1, 27568 Bremerhaven, Germany. Further details can be found in the Information brochure (158.05 КБ).

3. Registration and distribution of meeting papers

Online registration

Online registration is now available. A link to the meeting registration page can be found on any of the upcoming meeting pages on the CCAMLR website (along with the agenda and documents, as they are posted).

All registrations are to be approved by the Party Administrator(s) before they can be accepted by the Secretariat. Participants are notified via a system-generated email when their registration has been approved. To assist with meeting logistics it would be appreciated if online registration could be completed and approved by 1 July 2013.

Documents will be available to download from the website as soon as they are published. Participants electing to receive hard copies of meeting papers on arrival must register no later than 17 June 2013. Hard copies of meeting papers, if not pre-ordered, will not be immediately available, but will be provided subject to time constraints.

Participants will be required to submit a digital passport-size photograph (jpg format). The photo attached to a user profile on the website is sufficient. This can be uploaded using the 'My Account' link at the top of the CCAMLR website or as part of the registration process.

Participants who experience difficulties with registering online should contact the Secretariat on registration [at] ccamlr [dot] org.

Identification cards, pre-ordered documents and other meeting-related information will be available from the registration desk. The exact times will be advised at a later date.

All participants will be required to provide photographic identification (i.e. passport or national driver’s licence) at registration. The absence of such identification may result in admittance to the meeting room being denied.

4. Accommodation

Links to details of various types of accommodation can be found in the Information brochure (158.05 КБ). Please note that the Secretariat is not responsible for accommodation arrangements.

5. Computing facilities

A wireless network (similar to that at the CCAMLR Headquarters in Hobart) will be in operation at all venues for the duration of the meetings, allowing access to meeting documentation and to the Internet. The overall daily usage will be monitored. Limited printing facilities for delegates will be provided.

6. Social functions

Details of various events associated with CCAMLR meetings in Bremerhaven will be distributed at a later date.

7. Travel Arrangements

Travel arrangements to and from the meetings are the responsibility of participants.

8. Entry Requirements

Participants are requested to pay particular attention to the instructions concerning Visa requirements for visiting Germany (details are provided in the Information brochure (158.05 КБ)).