At the request of the Scientific Committee, the Secretariat has prepared a single reference document which provides guidelines for the submission of meeting documents to the Scientific Committee, WG-EMM and WG-FSA (including ad hoc WG-IMAF). In the Secretariat’s view, the guidelines would benefit from some standardisation of the Working Group-specific differences in relation to: submission deadline; exception to the deadline; and approach to accepting revised documents. Some changes are proposed to standardise these specific differences. These changes would simplify the procedures which participants to both WG-EMM and WG-FSA must follow. Standardisation would also simplify the Secretariat’s work in preparing information and documents for meetings. The Secretariat plans to submit a similar proposal to WG-FSA for consideration at its meeting in 2005.